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Privacy Policy

Your personal data: You provide your personal data when you sign up to be a supporter of GreensCAN or to a GreensCAN event. GreensCAN aims to protect your personal data in line with legal obligations. 

What we would like to use your data for: communicating with you such as inviting you to join webinars, training, people's assemblies and actions. 

Who will have access to your data? GreensCAN tech and communications team.

We will not share your information with any third parties for the purposes of direct marketing.

We use data processors who are third parties who provide elements of services for us.

The ICO defines a “processor” as: “data processor”, in relation to personal data, means any person (other than an employee of the data controller) who processes the data on behalf of the data controller.

“Processing”, in relation to information or data means obtaining, recording or holding the information or data or carrying out any operation or set of operations on the information or data, including:

  • organisation, adaptation or alteration of the information or data,

  • retrieval, consultation or use of the information or data,

  • disclosure of the information or data by transmission, dissemination or otherwise making available, or

  • alignment, combination, blocking, erasure or destruction of the information or data

Don’t worry, this isn’t as onerous as it sounds, but it covers the fact that we store your data in a database, which volunteers may access in order to email you.

We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

Where we contract with third parties for the processing of your data, these may be located outside the EU (in the USA). When this is the case, we ensure the contracts we have in place with those third parties meet the requirements of the GDPR.

In some circumstances we are legally obliged to share information. For example, under a court order (where we have considered we have a lawful basis on which to share the information and document our decision making).

Storage of your personal data: GreensCAN is hosted on the platform. provides us with the online platform that allows us to offer events and communication services to you. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall. You can find out more about's data policy here:

Accessing your information: you control what information you share with us through your supporters section of this website. If you forget your password, click 'forgotten password' and an email with a link will be sent to you. You are entitled to request details relating to any of your data that we hold at any time, please contact us if you want to find out more.

Updating your contact details: you can update your personal details in the GreensCAN supporters section of this website at anytime. 

Unsubscribe from emails: at the bottom of any emails sent from GreensCAN through the supporters section of this site is an, 'unsubscribe' option. You can opt to retain access to the supporters section. 

Unjoining GreensCAN: you can delete yourself from the GreensCAN supporters section at anytime. We do not hold your data anywhere else.


Your right to complain: We work to high standards when it comes to processing your personal information. If you have queries or concerns, please contact us and we’ll respond. If you remain dissatisfied, you can make a complaint about the way we process your personal information to the ICO as the UK supervisory authority. Please follow this link to see how to do that.


Changes to this Privacy Policy: We keep our privacy policy under regular review to make sure it is up to date and accurate.

Visitors to our website: 

When you visit, we use third-party services, including Google Analytics, to collect standard internet log information and details of behaviour patterns. We do this to find out such things as the number of visitors to the various parts of the site. This information is only processed in a way that does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

If we do collect personal data through our website, we’ll be upfront about this. We’ll make it clear when we collect personal information and we’ll explain what we intend to do with it.

Cookies and IP addresses: We collect information about how you interact with our websites using Cookies and your connection's internet connection (IP) address if your browser is set to accept/provide such. 

Search engine

Search queries and results on our website are logged anonymously to help us improve our website and search functionality. No identifiable personal information is collected by us.


Happy to help: We are happy to help if you require any assistance editing or removing yourself from this site. Contact

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